CLICK>>> TO READ FULL VACANCY ADVERT
VACANCY ANNOUNCEMENT
BACKGROUND
Uganda Veterinary Association is an umbrella body of professional veterinarians that promotes and protect the interests of its members. The Association boasts of over 1200 members and still growing.
Our Vision: To be a dynamic body that advances professionalism, welfare and interests of its members
Our Mission: Fostering Socio-Economic Development and improved Livelihoods Through Optimization of Animal Resources
UVA, an Association that espouses equal opportunities, wishes to recruit a high performing, self-motivated, animal loving, passionate and result oriented Uganda nationals to fill the positions below:
- Team leader (1 position)
- Member Relations Officer (1 position)
- Accounts Assistant (1 position)
- Office Caretaker (1 Position)
DETAILD DESCRIPTION
| POSITION | TEAM LEADER | |
| REPORTS TO | EXECUTIVE COMMITTEE | |
| SUPERVISES | CUSTOMER/CLIENTS RELATIONS/ MEMBERSHIP RELATIONS
OFFICER, ACCOUNTS ASSISTANT, OFFICE CARETAKER, SECURITY PERSONEL |
|
| DUTY STATION | KAMPALA | |
| VACANCY | 1 | |
| MAIN PURPOSE | To ensure efficient and effective operations of the UVA Secretariat | |
| SPECIFIC
RESPONSIBILITIES |
• Implement resolutions of the Exco regarding operations of the secretariat and the Association generally
• Strategically engage members with the objective of recruiting and retaining members • Oversee registration of members of the Association • Maintains members register |
|
| • Maintain a register of assets and other equipment
• Support in resources mobilization efforts • Monitor and evaluate attainment of set performance targets • Coordinate with external stakeholders including, sponsors, media etc • Coordinate processes for grants and proposal development by members of the association • Supervise the secretariat staff • Keep records of the Association’s operations • Safely keep vital documents of the association • Submit period reports progress reports regarding the Association and secretariats operations • Handle internal correspondences of the association • Any other duty that maybe assigned from time to time |
||
| PERSON
SPECIFICATIONS |
QUALIFICATION | Should possess a Bachelor’s Degree in Either;
Business Administration, Public Administration, Accounting and Finance, Commerce from a recognized Institution |
| EXPERIENCE | Should have at least 2 years relevant working experience | |
| COMPETENCY | Team building and staff supervision
• Excellent analytical and presentation skills. • Resource mobilization skills • Leadership and Teamwork • High level of professionalism • Human resource management skills • Excellent report writing skills. • Strong interpersonal, communication and negotiation skills |
|
| POSITION | ACCOUNTS ASSISTANT | |
| REPORTS TO | TEAM LEADER | |
| SUPERVISES | N/A | |
| DUTY STATION | KAMPALA | |
| VACANCY | 1 | |
| MAIN PURPOSE | PREPARATION AND MAINTENACE OF PROPER FINACIAL RECORDS | |
| SPECIFIC
RESPONSIBILITIES |
• Support preparation of the annual operating plan and budget estimates in line with the strategic plan.
• Where assigned, ensure proper collection, receipting and banking of fees and other revenue • Maintain proper cash flow for the association • Verify, confirm and post entries for revenue transactions • Where assigned, manage the budget tracker to ensure compliance with the Budget • Promote good accounting practices within the Association • Advice team leader and executive on budget utilization |
|
| • Verify adequacy and accuracy of payment requests for entry into the accounting system
• Undertake bank and ledger reconciliations including journal entries • Compile and submit work plans and performance reports • Prepare timely and accurate monthly staff payroll in liaison with the Team Leader, Treasurer or Deputy Treasurer • Prepare schedules and file returns for statutory deductions and taxes • Support the updating of the asset register and inventory ledgers in the accounting system • Ensure proper filing and archiving of accounting documents • Support the preparation of financial statements • Prepare and maintain an up to date cashbook • Perform any other relevant duties that may be assigned from time to time |
||
| PERSON
SPECIFICATIONS |
QUALIFICATION | Should possess a Diploma in Accounts |
| EXPERIENCE | Minimum 2 years’ Experience in a similar role with a reputable organization | |
| COMPETENCY | • Planning, organizing and coordinating
• Customer care • Communication Skills • Ethics and integrity • Concern for quality and standards • Accountability • Leadership and teamwork • Time management |
|
| POSITION | CUSTOMER RELATIONS OFFICER | |
| REPORTS TO | TEAM LEADER | |
| SUPERVISES | OFFICE CARETAKER, SECURITY PERSONEL | |
| DUTY STATION | KAMPALA | |
| VACANCY | 1 | |
| MAIN PURPOSE | Office Administration and Customer Relationship Management | |
| SPECIFIC
RESPONSIBILITIES |
• Provide client support and assistance by responding to inquiries, complaints and any other concerns
• Participate in strengthening and maintaining relationship with members and other stakeholders • Receive report client feedback to the supervisor • Ensure customer satisfaction • Maintains robust membership database and records • Collaboration with external stakeholders and ensure that there is stakeholder satisfaction • Filing and archiving of official documents of the Association • Undertake administrative and clerical work whenever assigned • Ensure proper management of office equipment and other assets |
|
| • Coordinate and management communication with members and external stakeholders
• Perform any other relevant duties as assigned by supervisor from time to time. |
||
| PERSON
SPECIFICATIONS |
QUALIFICATION | Should possess a Bachelor’s Degree in Either; Business Administration or Information Technology or Journalism |
| EXPERIENCE | 2 Years experience in a similar role in a reputable organization | |
| COMPETENCY | • Ability to work with minimum supervision.
• Excellent analytical and presentation skills. • Excellent Customer care skills. • Concern for quality and standards • Financial and human resource management skills • Excellent report writing skills. • Strong interpersonal and communication skills. • Team building • ICT skills |
|
| POSITION | OFFICE CARETA KER | |
| REPORTS TO | CUSTOMER RELA TIONS OFFICER | |
| SUPERVISES | N/A | |
| DUTY STATION | KAMAPALA | |
| VACANCY | 1 | |
| MAIN PURPOSE | Ensure Smooth an d Efficient operation of the Office Environment | |
| SPECIFIC
RESPONSIBILITIES |
• Cleaning of o ffice premises
• Receiving an d guiding clients • Handling deli veries to and from the office • Provide admi nistrative support • Assist in arra nging space for official events • Ensure safet y of office and office equipment • Any other rel evant duties that may be assigned from time to time |
|
| PERSON
SPECIFICATIONS |
QUALIFICATION | At least Uganda Certificate of Education |
| EXPERIENCE | Minimum 6 months experience in a similar role in a reputable organization | |
| COMPETENCE | • Ability to work with minimum supervision.
• Excellent Customer care skills • Strong interpersonal and communication skills. • ICT skills • Team building |
|
APPLICATION PROCEDURE:
Suitable candidates should send their application with a detailed Curriculum Vitae bearing contacts of three (2) competent referees, a daytime telephone contact, copies of academic documents and relevant appointment letters to the address below:
Email: [email protected] or [email protected] The Job Advert can be accessed from the UVA website below; https://ugandavetassociation.org and UVA or DVO’s notice boards across the country. APPLICATION DEADLINE: All applications should reach the address by 31st December
2024 at 5.00 pm.
For more details kindly contact General Secretary on +256762709114 or Deputy General Secretary on +256701830301